This document discusses keyboard shortcuts which are specific to PowerPoint 2008. For more information about commonly used shortcuts, refer to Office 2007: Keyboard Shortcuts. Creating a New Slide. You may need to create new slides frequently as you are making your PowerPoint presentation.
We’ve shown you Finding a complete list of keyboard shortcuts can be a chore. Let Word automatically generate a list of all of its shortcuts! You'll find keyboard shortcuts for other Office applications, too., but with hundreds available it can be hard to know where to start. Here are the most important keyboard shortcuts for anyone to know; get these under your belt and you’ll be saving time like you never imagined! In my office knowing keyboard shortcuts is considered witchcraft. — Marita Earlsa (@MaritaEarlsa) A few notes:. Keys appear in bold and keyboard combinations appear in bold, italic font.
Control is abbreviated as CTRL. Keyboard shortcuts that need to be pressed at the same time will use a + symbol (e.g. Combinations that need to be pressed one after another will use a (e.g. All Programs Let’s get the universal ones that work in all three big Microsoft Office programs out of the way first. We won’t repeat them in the individual sections.
CTRL + A will select all elements on screen. Depending on where your mouse is focused, the selection could be the entire document/spreadsheet, or only the text box you’re typing in. CTRL + B will format text as bold. CTRL + I enables italics, and CTRL + U underlines the selection. Use with CTRL + A to quickly change an entire document or text box.
CTRL + P launches the Print dialog so you can choose how to print your file. CTRL + C will The Windows Clipboard has always been basic.
No more, as the latest update has improved it to meet all your copy-paste needs., while CTRL + X will cut it (remove and place it on the clipboard). After using either of these combinations, use CTRL + V to paste it elsewhere. When you think about it, copy paste is kind of weird. You copy stuff, but there's no way to see it.
And if you copy over what you had, it's gone – forever. Can expand this functionality greatly! CTRL + Z undoes the last action and can be used several times in a row. To reverse this decision, use CTRL + Y to redo. The F4 shortcut is quirky but extremely helpful. It will repeat the last action you took, whether that be formatting or deleting text. For example, let’s say you have several headings in a paper you want to be a different font, color, and size than the rest of the text.
Instead of manually changing the properties of each line, do it for the first one, then simply highlight the next head and press F4 to apply the same formatting. Its closest ribbon is probably the format painter. The Ribbon interface is great, but if it’s in your way, CTRL + F1 hides it. Press again to bring it back.
Working in Excel, I suddenly remembered when everyone freaked out over Microsoft changing to the ribbon in Office navigation. — NikoScream (@nikoscream). If you need to locate something in the current file quickly, CTRL + F will open the Find box. Microsoft Word When you’re typing away in Word, remember these keyboard shortcuts to save time. They’re much more efficient than hunting through layers of menus for an uncommon setting. Students will appreciate this one: access Microsoft Word’s built-in word counter by pressing CTRL + SHIFT + G. Hopefully, you have enough words!
Before you send that important document off, give F7 a tap to open Spelling and Grammar. You can customize Microsoft Word's built-in spelling and grammar checking tools to meet your needs. You can even use AutoCorrect to speed up your typing. Is always a good idea, but try some other grammar-checking tools to ensure Word didn’t miss anything.
Caps lock is really annoying, and The CAPS LOCK key is probably the most useless key on your keyboard. Netiquette forbids you to use it because it's considered screaming, which is simply rude.
And what else would you use it for. Next time you type a paragraph in all caps, highlight the text and use SHIFT + F3 to toggle between lowercase, all caps, and title case (Capitalizing The First Letter Of Each Word). WHEN ARE COMPUTER PEOPLE GOING TO FIGURE OUT HOW TO UNDO ACCIDENTAL CAPSLOCK? — Pat Massaro (@PatMass) Microsoft Word will auto-format common superscript uses (such as dates) but when you need to do it manually, use CTRL + = to subscript highlighted text, or CTRL + SHIFT + = to make it a superscript. When you insert a URL, Word will automatically turn it into a hyperlink and make it blue. You might not want this on formal documents like resumes, so use CTRL + SHIFT + F9 to remove any hyperlinks in text. Though you can Carrying all the rich text formatting along when copying and pasting text is irritating.
Here are multiple ways to avoid that., sometimes you have to deal with someone else’s wacky formatting. When this happens, simply highlight the text and press CTRL + SPACE to remove any font effects and reset it to the default size, font, and color. There are multiple places you can adjust font size, but get fancy with your keyboard and use CTRL + to increase the font size and CTRL + to decrease it.
The on-screen ruler is visual clutter, if you’re not actively using it. ALT W R toggles the ruler. Microsoft Excel Microsoft Excel has a bit of a learning curve, but getting used to these shortcuts will have you well on your way to whizzing through spreadsheets. You probably have several tabs in your Excel workbook; use CTRL + Page Up/Page Down to scroll between them.
Ever found yourself in cell CDZ-2108 with no idea of how you got there? Pressing CTRL + Backspace will focus the screen on the active cell, so you don’t have to hunt for it.
This is less of a shortcut and more of a basic command, but it isn’t well-explained. To enter a new line in a cell, use ALT + ENTER. Today’s date/time are common items you might want to enter in a cell. Use CTRL +; to quickly enter the current date or CTRL + Shift +: for the current time; don’t forget about If you could save yourself even a small fraction of the time you spend typing, you could save hours of your time every week. That's exactly what text expansion is for.
Like this yourself! Microsoft Excel doesn’t allow you to change the formatting of text as easily as Word or PowerPoint do. Press CTRL + 1 on any cell to open the Formatting dialogue box. Excel is the spreadsheet gold standard.
If you are required to use Excel and yet have to familiarize yourself with it, these resources will quickly introduce you to the basics and more. You probably spend a lot of time editing them, so press F2 to jump to the formula box instead of using the mouse. To toggle between cells showing their content or their formulas, use CTRL + ` (the key below ESC on a US QWERTY keyboard layout).
This is useful for ensuring each cell that should have a formula actually does. Try CTRL + 0 to hide a column, or CTRL + 9 to hide a row. You can unhide anything hidden by this shortcut using CTRL + Shift + 0/9, but it may require due to Windows keyboard settings. If you can’t use that method, the sequence ALT H O U L will do the same thing. Hide rows and columns in faster with these shortcuts! — MicrosoftPhilippines (@MicrosoftPH) The SUM function is common, and you can use ALT + = to automatically apply SUM to any highlighted cells. CTRL + Arrow Keys is an interesting one; it will warp in the direction you choose, stopping when it hits a blank space if you start in a filled cell.
If you start in a blank cell, it will stop when it hits one that isn’t blank. You can use it to quickly jump to the furthest regions of Excel! Similarly, CTRL + Shift +. will select the current range – this means all directions from the current cell until it hits the edge of the worksheet or a completely blank row or column. It sounds a bit weird, but try it out and you’ll understand. Microsoft PowerPoint Next time you’re responsible for making an You step up to the podium. Your palms are sweaty, your heart is racing, and just as you're about to open your mouth and speak, your mind goes blank. Need help?, remember these tips to zoom through your work.
Note that since Microsoft PowerPoint’s editor view shares many of its shortcuts with Word (try any of the above in PowerPoint!), this section will focus on shortcuts while presenting your slides. CTRL + M will add a new slide in the editor. Press CTRL + Shift + D to duplicate the current slide. Press F5 to launch a slideshow from the beginning, or CTRL + Shift + F5 to start from the current slide. To jump to a certain slide while presenting, press a number and then Enter. If there’s ever an emergency with a slide or you quickly need to black out the display to keep everyone’s focus, press B to display a blank black slide.
Press it again to return to where you were. If you prefer a white slide, use W instead. The only thing more disappointing about how poorly this PowerPoint explains the program is knowing it took this exec 3 months to create it.
— Meeting Boy (@MeetingBoy) PowerPoint includes tools that let you interact with slides as they’re being displayed. Don’t fumble around with the mouse in front of your audience to find these – use CTRL + P to activate the pen tool, and once you’re done drawing press E to clear the ink. To bring up your mouse cursor while presenting use CTRL + A. CTRL + H will hide your mouse pointer, whether it’s an arrow or pen. If your presentation is automatic (perhaps displayed at a kiosk), press S to stop or restart the slideshow. Save a powerpoint presentation as.pps instead of.ppt to make it directly start the show. (@DuceBaily) Got Typical presentations are dull affairs with text and corporate backgrounds providing little of interest.
Media files can lighten up the experience. We show you how to embed even videos.? Use ALT + P to toggle play/pause, or ALT + Q to stop playback. ALT + Up/Down Arrows will adjust the volume, while ALT + U will mute. Get Your Shortcut On A lot of shortcuts are represented here, but they’re not too much for you to learn!
You’ve probably recognized functions you use every day in this list; commit those to memory and watch your productivity soar. There’s no shame in keeping this list open for a while until you can recall them at any time. Can’t get enough shortcuts?
Browse Keyboard shortcuts can save you hours of time. Master the universal Windows keyboard shortcuts, keyboard tricks for specific programs, and a few other tips to speed up your work.
For dozens more! To go deeper in Office, check out Let's see how you can add the Developer tab to the Ribbon in Microsoft Word and Microsoft Excel and open advanced features.
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Using PowerPoint doesn’t have to be complicated. If you take the time to learn as much as you can, you’ll quickly become a PowerPoint expert. One thing you can try is to learn several keyboard shortcuts. In the, we combinations you can use to help create your slide. But there are also several shortcut to help you facilitate your presentation. SlideGenius is the worldwide leader of on-demand presentation design servicing over 2,000 clients around the globe. Our in-house graphic designers are certified experts in Microsoft PowerPoint, Apple Keynote, Google Slides and Prezi.
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